Jobs

Events Assistant

Profile and Specification

 
Job Title: Events Assistant - Temporary Contract

Level: Team Member - Keith Prowse Hospitality

Reports to: Event Team Manager & Event Managers

Start Date: April 2019 - September 2019

Salary: £18,000 PA Pro-Rata

The main focus of the role is to provide operational assistance to the Event Manager working on one of our four prestigious events.

The key accountabilities of this role include

  • Day to day liaison with the Event Manager (EM) providing administration support and assistance on all assigned tasks
  • Supporting the packaging teams and assisting in distribution of event documentation and monitoring of unpaid bookings
  • Liaise and assist with customer requirements and queries pre event, on-day and post event
  • Assisting with XMS management, the KP in-house booking system, supporting continual package and stock management
  • Coordinate customer request form distribution 
  • Assist in keeping table plans up to date
  • Ordering and monitoring courier requirements
  • Support EM in writing letters, emailing, answering and making telephone calls as well as all general correspondence within the business
  • To provide office support for the EM during the event
  • Attending events where possible
  • Be aware of and compliant with all Compass health and safety policies
  • To perform any other duties as required

The ideal candidate for this role will be

  • Someone who hold the Compass Values of Integrity, Team Work, Passion, Can-do and Responsibility
  • Disciplined, self motivated and with a high level of integrity
  • Quick learner
  • Able to manage multiple tasks
  • Works well under pressure
  • Efficient working method with keen attention at detail
  • The ability to communicate at all levels
  • Team player with the ability to work on your own initiative 
  • Word, Excel, E-mail and Microsoft Office Experience
  • Flexible, "hands-on" approach with demonstrable experience of working in a pressurised environment
  • Good use of the English language and mathematical skills

What we offer you

  • Relaxed dress code – ability to dress for your day
  • Fresh fruit / tea & coffee
  • Perks at Work platform with 1000’s of discounts
  • Bring your dog to work policy
  • Free car parking available (1st come 1st served basis)
  • Opportunity to build valuable events experience supporting some of the best sporting events in the UK
  • Focus on wellbeing – putting you at the heart of the job
  • Opportunities to apply for permanent positions within the events team

Experience

  • Event: 1 year (preferred)

For further information please email: rachel.quinney@keithprowse.co.uk