Finance Accounts Assistant

Job Title Finance Accounts Assistant
Department Keith Prowse Finance Team
Reports To Keith Prowse Head of Finance
Job Level Team Member – Keith Prowse Finance Team
Location Twickenham

Nature & Scope:

A unique opportunity is available for an Accounts Assistant to join Keith Prowse. 

This role would suit a very organised, proactive and driven Accounts Assistant who would like the opportunity to build and develop a new role within the Keith Prowse Finance Team.

There is a split focus for this role:

Credit Control

  • Ensure that all payment for hospitality sales on events that are your responsibility are collected prior to an event and in line with Keith Prowse standard terms and conditions.
  • All issues raised should be reported as soon as they arise liaising with the relevant sales person and following through to a conclusion where possible and escalated to your line manager when necessary.
  • Cash collection should be forecast effectively based on promises to pay.
  • Working with the other Credit Controllers in the team to ensure there is cover for holidays.

Accounts Assistant

  • Manage the process of getting invoices to Head Office to be processed for payment
  • Manage the payment of invoices by Procurement Card to ensure costs are posted to the correct events
  • Help with reporting the weekly sales both internally and to external clients.

Day to day Accountabilities and Responsibilities:

  • Contacting all customers on a regular basis for events assigned to you to ensure that all invoices have been received and logging promises to pay.
  • Liaising with the sales person responsible for any bookings that are queried by the customer ensuring all queries are resolved.
  • Working with Operations to ensure no packs are sent out unless paid or authorised by a member of the management team.
  • Liaison with stakeholder finance colleagues to ensure that all payments received are allocated correctly within 24 hours.
  • Liaison with stakeholder finance colleagues to ensure supplier invoices are processed and paid
  • Management of the use of the Company Procurement Card to ensure it is used when authorised and costs are accounted for correctly.
  • Any other adhoc duties.

Key Relationships:

  • KP Head of Trade Sales 
  • KP Sales Team 
  • KP Events Sales Manager 
  • KP Finance Team

Person Specification 

Essential: 

  • Have proficient use of Microsoft Excel and Outlook. Knowledge of SAP would be useful.
  • Displays a pro-active, “can-do” attitude
  • The ability to communicate effectively at all levels, both orally and in writing. 
  • Competent English language speaker. 
  • Ability to multi-task and prioritise workload
  • Structured and organised approach, with a good eye for detail.
  • Team player, also comfortably able to work on own initiative

Additional Information: 

  • Be willing to take on additional tasks and projects and develop the role as needed,
  • Continued studying will be supported for the right candidate.

How to Apply: Please send CV and Cover Letter to:

jobs@keithprowse.co.uk